How to

How to

UNODA Meetings Place – Workflow and Style Guide

Workflow

To create a page for a new meeting, the following steps must be followed:

  • Log on to the WordPress editor: https://meetings.unoda.org/wp-admin/
  • In the left navigation column, select: Meeting -> Add New
  • Enter the URL slug and click “Save draft” from the top menu
  • Enter the mandatory fields (see below for descriptions)
    • Title
    • Meeting type (e.g. name of the body)
    • Session year
    • Start date
    • Overview page
  • Enter the optional fields
    • End date
    • Session
  • Click “Preview” to see the page in your default web browser without publishing
  • Click “Publish” from the top menu to make the page appear on the live server

URL slugs

URL slugs are the part of the web address that appears after the domain address, i.e. after https://meetings.unoda.org/URL slugs must be created for all meetings, including those hosted on external websites, like PaperSmart.

The convention to be followed is: <body>-<meeting type>-<meeting>-<start/session year>

  • e.g. npt-prepcom-2019
  • e.g. gge-ndv-2018
  • e.g. bwc-mx-2020

Common acronyms and abbreviations should be used as much as possible to limit the total length of the URL and to maximize search engine optimization. These should generally make use of the relevant elements from the corresponding tags from the table below.

There should be no spaces in the URL.

All letters should be lowercase.

For meetings pages hosted outside Meetings Place (i.e. on un.org/disarmament/):

Check “Yes” on “Is External” and enter the full URL of the meeting homepage

Titles

Meeting titles should include the short name of the body/treaty/instrument and, separated by a hyphen with one space on either side, the short title of the meeting type.

  • e.g. Biological Weapons Convention – Meeting of Experts
  • e.g. Convention on Certain Conventional Weapons – Amended Protocol II

Titles SHOULD NOT include acronyms or session information (dates or ordinals).

Meeting types are not applicable for bodies that meet exclusively in plenary or to subsidiary bodies of meetings (e.g. working groups, committees).

Meeting type

Meeting types corresponds the “body”. See table below under Tags. 

Tags

Within each body/treaty/instrument, users will also be able to filter by meeting type. The tag (not the title) will be the primary way in which a meeting is categorized by the database. Each meeting must be assigned a tag, corresponding with its meeting type. The following tags are available (if an additional tag is required, please contact the administrator):

BodyMeeting typeTag
First Committee(N/A)C1
Conference on Disarmament(N/A)CD
Disarmament Commission(N/A)UNDC
Conference on the Middle East Zone(N/A)ME-NWMDFZ
OEWG on ICTs(N/A)OEWG-ICT
OEWG advancing nuclear disarmament(N/A)OEWG-ND
OEWG on SSOD-IV(N/A)OEWG-SSODIV
Nuclear Non-Proliferation TreatyReview ConferenceNPT-RevCon
Nuclear Non-Proliferation TreatyPreparatory CommitteeNPT-PrepCom
Biological Weapons ConventionReview ConferenceBWC-RevCon
Biological Weapons ConventionPreparatory CommitteeBWC-PrepCom
Biological Weapons ConventionMeeting of States PartiesBWC-MSP
Biological Weapons ConventionMeeting of ExpertsBWC-MX
Biological Weapons ConventionAd Hoc GroupBWC-AHG
Biological Weapons ConventionSpecial ConferenceBWC-SpCon
Biological Weapons ConventionSpecial Conference Preparatory CommitteeBWC-SpConPC
Biological Weapons ConventionFormal Consultative MeetingBWC-FCM
Convention on Certain Conventional WeaponsReview ConferenceCCW-RevCon
Convention on Certain Conventional WeaponsPreparatory CommitteeCCW-PrepCom
Convention on Certain Conventional WeaponsMeeting of High Contracting PartiesCCW-MHCP
Convention on Certain Conventional WeaponsGroup of Governmental ExpertsCCW-GGE
Convention on Certain Conventional WeaponsAmended Protocol II ConferenceCCW-APII
Convention on Certain Conventional WeaponsAmended Protocol II Group of ExpertsCCW-APII-GX
Convention on Certain Conventional WeaponsProtocol V ConferenceCCW-PV
Convention on Certain Conventional WeaponsProtocol V Meeting of ExpertsCCW-PV-MX
Convention on Cluster MunitionsReview ConferenceCCM-RevCon
Convention on Cluster MunitionsPreparatory MeetingCCM-PM
Convention on Cluster MunitionsMeeting of States PartiesCCM-MSP
Anti-Personnel Landmine ConventionReview ConferenceAPLC-RevCon
Anti-Personnel Landmine ConventionMeeting of States PartiesAPLC-MSP
Programme of Action on Small ArmsReview ConferenceSALW-RevCon
Programme of Action on Small ArmsPreparatory CommitteeSALW-PrepCom
Programme of Action on Small ArmsBiennial Meeting of StatesSALW-BMS
Advisory Board on Disarmament Matters(N/A)ABDM
Groups of Governmental Experts (all)(N/A)GGE
Workshops and other events (all)(N/A)Event

Session information

Session year (mandatory): For all meetings, the four-digit year must be inputted into the “Session year” field before the meeting page is published. Input the year in which the first official meeting took place. The year will appear in parentheses (YYYY) on the right-hand side of the list view.

Start date (mandatory): For all meetings, the calendar date of the first official meeting must be inputted into the “Start date” field. Either select the date from the menu that appears when clicking in the text box or paste in the following format: M D, YYYY (The WordPress editor uses US date style. The full name of the month is spelled out. No leading zero for single digit days). Meetings are sorted by start date in the list view.

End date (optional): The calendar date of the last official meeting. 

Session number (optional): This is ONLY for conferences, committees and other meetings that serially number their sessions (e.g. the seventy-fifth session of the First Committee), the session number will appear before the year. Session numbers should also be spelled out: e.g. First session, Second session. The ordinal number is uppercase, “session” is lowercase. This should be left BLANK for meetings that only use the calendar year to identify their sessions.

Overview page

Any content included in the section underneath the title (text, tables and images) will appear on the homepage for your meeting. This content will also appear in the list of meetings when a “see more…” is clicked. It is recommended that any basic information that users might seek be accessible on the overview page, including hard links to essential documents, such as: information notes (pre-session); agenda and work programmes (pre-session and in-session); and outcome documents (post-session).

Links to official documents

In general, all existing documents for disarmament meetings, whether contained in ODS, on Lotus servers or on AWS, will be migrated into the Documents Portal. Accordingly, there is no need to systematically migrate documents into Meetings Place.

Meetings Place should be used, however, to highlight key documents that users would expect to find or require expedited access to. (See “overview page” above for examples.)

Documents contained in ODS should use the following: http://www.undocs.org/<symbol>

Documents listed directly on Meetings Place (in addition to the Documents Portal) should generally appear as follows: <Document title> - <Symbol>. 

The entire symbol is hyperlinked. If a symbol is not available, include the date, which should be hyperlinked instead.

Other resources

UN Web Style Guide: https://www.un.org/styleguide/

Tips for using the WordPress Editor

In the list of Meetings: 

  • Clicking on the “Tag” for meeting will filter the list by that tag
  • Clicking on “mine” will filter the list by meetings you have created or edited