Conference on Disarmament
Information for delegates
Representation, accreditation and registration procedures
Section II, Rules 4 and 5 of the rules of procedure of the Conference state that the delegation of a member State of the Conference shall consist of a head of the delegation and other representatives, advisers, and experts, as may be required, and that each delegation shall be accredited by a letter on the authority of the Minister of Foreign Affairs of the member State, addressed to the President of the Conference.
In this connection, member States are kindly requested to submit their note verbale, with the composition of their delegation, to the Secretariat of the Conference, Palais des Nations, office C.119, e-mail: email@example.com, before 7 January 2022.
The list of participants is issued during the first part of the session and revised subsequently, as necessary. The Secretariat should be kept informed of any changes during the entire session.
States not members of the Conference may address their requests for participation in the Conference at any time during the session. They are requested to submit a request for participation by note verbale or letter to the Secretariat of the Conference, with the composition of their delegation (Palais des Nations, Building H., 2nd floor, WP-23, e-mail: firstname.lastname@example.org).
Delegates of the Permanent Missions in Geneva who are officially accredited only to the Conference on Disarmament and who need a new or renewed identification badge to the Palais des Nations, are kindly requested to send a note verbale from their Permanent Mission to the Secretariat (Palais des Nations, Building H., 2nd floor, WP-23, e-mail: email@example.com) with this request, indicating that the delegate is a member of the delegation. Such requests shall be duly approved and signed by the heads of Permanent Missions to the Conference on Disarmament. The Secretariat should receive the information early in advance of the meeting to forward the required data to the Pass and Identification Unit, Security and Safety Section of the United Nations Office at Geneva (Pregny Gate, 14 avenue de la Paix). To pick up their identification badge, delegates are kindly requested to come in person with the note verbale from their Mission and a valid passport from a country recognized by the United Nations or an identity card of a Schengen State. Requests for renewals of identification badges for delegates accredited to the Permanent Missions to the United Nations Office at Geneva shall be addressed in writing, duly approved and signed by the heads of Permanent Missions to the United Nations Office at Geneva, directly to the Identification Unit, Security and Safety Service (firstname.lastname@example.org).
Delegates not part of a Permanent Mission in Geneva and who do not already have an identification badge need to send a note verbale or letter to the Secretariat (Palais des Nations, Building H., 2nd floor, WP-23, e-mail: email@example.com) and register in the online Indico system at https: https://indico.un.org/event/36544/. Please note that you need to attach the note verbale in Indico, including your name, as a mandatory document while registering online. Without the requested attachment, the system will reject your registration. Once the application has been approved in Indico, you will receive via email an e-ticket / QR code. Identification badge will be available for collection from the Pass and Identification Unit at the Pregny Gate of the Palais des Nations.
In light of the human resource constraints faced by the CD Secretariat, editing services of official documentation submitted by delegations have been discontinued and since the 2021 session all documents have been processed as submitted. Delegations continue to bear the primary responsibility for editing in accordance with UN editorial manual. Failure to follow the UN editorial manual may jeopardise translation of the document. If the text contains acronyms, please also provide the explanation of these acronyms in the in the text of the document or accompanying note verbale.
Format of meetings of the Conference
There is no provision for 2002 for the Conference to utilize remote simultaneous interpretation platforms. Therefore, the format of the Conference’s meetings will be fully in-person meetings in line with relevant social distancing measures and social distancing measures.
List of speakers and statements
Member and non-member States wishing to inscribe their names on the list of speakers in advance are invited to contact the Secretariat front-office (Palais des Nations, Building H., 2nd floor, WP-23, e-mail: firstname.lastname@example.org).
Delegations are encouraged, whenever possible, to provide their statements, as early as possible in advance of delivery, to the Conference Officer (for in person meetings) or to email@example.com, so that they can be made available to the podium and to the interpreters. The United Nations does not provide photocopying services.
Statements made during formal plenary meetings, will be posted on the webpage of the Conference on Disarmament only if received by the CD Secretariat in electronic format. In order to optimize this service, delegations are encouraged to provide, in addition to the original language, an unofficial translation into one of the working languages of the United Nations at Geneva (English and French).