Side Events and Exhibits


Side Event Calendar available at:

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Information for States parties, observer States and intergovernmental organizations:

Side Events

There is a very limited number of rooms available for lunchtime side events during the Review Conference. However, States and organizations that plan to hold a side event utilizing United Nations facilities can apply for consideration by completing the side event request form annexed to the present document (annex I) and submitting it to Claudia Garcia (claudia.garcia-guiza@un.org) by 27 March 2020. The availability of facilities is not guaranteed, and applications will be considered with attention to the needs and requirements of the applicant. It should be noted that email submissions become valid only upon acknowledgement of receipt by the Secretariat. Please also note that, depending on the services requested, the nature of the event or the identity of participants, speakers or audience, the United Nations may request that you provide additional information or undertake additional obligations before the request is approved. Side events may involve additional costs to be borne by the requester.

Exhibitions

Limited space is available for exhibitions. To request the use of such space, applicants should complete the exhibition request form annexed to the present document (annex II) and submit it to Gabiden Laumulin (gabiden.laumulin@un.org) as soon as possible and by no later than 27 March 2020. An agreement on conditions for the use of premises for exhibitions in non-public spaces at United Nations Headquarters must be signed by the exhibitor and the United Nations. The availability of facilities is not guaranteed, and applications will be considered with attention to the needs and requirements of the applicant. It should be noted that email submissions become valid only upon acknowledgement of receipt by the Secretariat.


Information for non-governmental organizations:

Side Events and Exhibits

The availability of space for side events during the session is limited. Side events that can be accommodated within the room allocated to non-governmental organizations will also be scheduled by the non-governmental organization point of contact. To coordinate the calendar of events held in the margins of the Review Conference, the Secretariat would be grateful to receive advance information on events planned by non-governmental organizations. It is important that this information be relayed as soon as possible, in particular should assistance be needed from the Secretariat to facilitate the arrangements.

Any request for side events must specify the list of all necessary technical equipment and services. The provision of certain technical equipment and services will need to be paid for by the requesting non-governmental organization. Non-governmental organizations must ensure that lecturers, presenters, speakers or any other invitees to their side events have valid security identification badges or otherwise register them as members of their own delegations to the Conference. The information should be transmitted to the Secretariat by the non-governmental organization point of contact by 27 March 2020.

Limited space is available for exhibits. All exhibits at United Nations facilities require sponsorship by a Member State willing to assume responsibility for their placement and content as well as the submission of associated costs. Please submit sponsorship requests directly to the relevant permanent mission points of contact. Member States may contact Gabiden Laumulin (gabiden.laumulin@un.org) as soon as possible and no later than 27 March 2020.